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Cookies and privacy

1. Objectives of our privacy policy

HEMODIA collects and processes personal data as part of its various activities. 

The purpose of this privacy policy is to explain how we process your personal data and to inform you of your rights in this context.

2. Our identity and contact details

The entity responsible for processing your personal data in this context is HEMODIA, a simplified joint stock company (société par actions simplifiée) registered in the TOULOUSE Trade and Companies Register under number 331772160, whose registered office is located at 87 rue du Chêne Vert, 31670 Labège ("we" or "HEMODIA").

If you have any questions regarding our use of your personal data, we invite you to contact us by email: privacy@hemodia.com

3. Persons concerned by our data processing

This privacy policy covers our processing of personal data of the following categories of persons: 

  • Users of the website https://www.hemodia.com (the “Website”),
  • Applicants for a job or internship within our company,
  • Staff members of our clients, our partners and our suppliers.

4. Personal data processed

a. General framework: We may process the following types of information in particular:

  • Name-related data: Your first and last name,
  • Contact details: Your email address and telephone number if you provide them via the forms on the Website,
  • Professional information: With regard to our customers, our service providers and our suppliers: your company, your job title and field of activity and more generally the professional information that you choose to communicate to us,
  • Nature of your request: Information that you can provide via the contact forms on this Website or as part of our exchanges by email or telephone,
  • Connection data: When you visit our Website, we may collect connection information and information relating to your Website navigation (duration of consultation, your IP address, your browser type and version, etc.), using electronic trackers such as cookies,

b. Receipt of Applications: The data we process, namely your last name, first name, contact details, qualifications, experience, skills and abilities, and other information that is relevant and provided in your CV and cover letter, are collected through your direct application for a job offer or through your unsolicited application. 

Where applicable, we will collect any other personal data about you that is necessary to assess your suitability for the job in question, as part of interviews held with you during the recruitment process, and/or as part of a reference check with your professional environment, such as:

  • Professional reference information: Professional information about you provided by references, such as former employers and educational institutions;
  • Online professional profile: Professional information about you that you have shared in online sources, such as LinkedIn

In general, we try to limit the personal information we process to what is strictly necessary.

When collecting personal data, you will be informed of the mandatory or optional nature of the data processed. In the event of an obligation, we will notify you if your possible decision not to provide the requested data would impact our ability to provide the services offered.

5. How and why do we use your personal data?

ActivityPurposeLegal basis

Reviewing applications: Receiving, recording, and classifying your application.

 

Managing and reviewing the applications we receive.

Ensuring the proper management of the applications we receive.

The reception, recording and classification of your application are carried out on the legal basis of the pre-contractual measures taken at your initiative, resulting from your application process.

 

The management of your application for a job offer or your spontaneous application is justified by the legitimate interest of our Company, namely the evaluation and monitoring of your application with regard to its expectations and needs depending on the vacant position.

CV library: If you give us your consent, the information you submit to us via the application form allows us to establish a CV library, in order to be able to contact you for a future job.The development of a CV library with the aim of proposing new job offers to corresponding profiles.

Your prior consent, communicated via the dedicated online form.

 

You may withdraw this consent by writing to privacy@hemodia.com

Review of your requests for information: We analyse, sort and classify information about you when we become acquainted with you, in particular via the contact form on the Website.The management of contact requests that we receive.Our legitimate interest in processing requests relating to our services, in a professional context.

Clients: As part of the sale of our products, we are required to process the personal data of our clients' staff members.

 

The management of contracts with our clients and our after-sales support service.

 

 

The legitimate interests of HEMODIA in developing and maintaining its relationships with its clients.

 

Suppliers and service providers: We use various service providers and suppliers. In this context, we are required to process the personal data of the staff members of the companies in questionThe management of suppliers and service providers, as well as the services provided by them.

Our legitimate interests in ensuring the management and monitoring of our professional service providers and subcontractors.

 

Contracts signed and executed between HEMODIA and its service providers, when the latter are natural persons.

Cookies: When you use the Website, it automatically retrieves certain information from your device in order to optimise your web experience. This data is also used for website statistics.

 

For more information on our use of cookies, you can consult the dedicated section below

Operation and optimisation of the Website.

 

Statistical monitoring of visits to the website.

Our legitimate interest with regard to cookies strictly necessary for the operation of the Website.

Legal and regulatory obligations: 

We may process the personal data of the persons concerned in order to meet the legal or regulatory obligations imposed on us or requests from public institutions and authorities.

Complying with our legal or regulatory obligations.The legal or regulatory obligation imposed on us.

Legal defence:

We may process personal data of data subjects in order to respond to requests from judicial authorities or to defend our rights in court.

Defending ourselves in court.Our legitimate interest in defending ourselves in court.

Sales and acquisitions of companies: 

In the event of future transfer or investment transactions concerning our company, information concerning you may in certain cases be processed in the context of due diligence procedures, during which potential investors or acquirers or their professional advisors conduct a preliminary analysis of various aspects of the company in order to analyse its valuation.

 

The valuation of our company.The legitimate interests of HEMODIA, its shareholders and third-party investors to conduct due diligence procedures.

 

6. With whom do we share your personal data?

We may share your personal data in particular with: 

  • Suppliers and technical service providers: companies that help us with IT maintenance, management of our Website and telephony,
  • Internal recipients: The various establishments and departments within HEMODIA
  • Hosts: providers of IT hosting solutions,
  • Professional advice: such as our lawyers, accountants and auditors,
  • Public authorities: if we are under a duty to disclose or share your personal data to comply with a legal obligation.
  • Investors: Third party buyers or investors and their advisors in the event that we sell or buy businesses or assets.

7. How long do we keep your personal data?

a. General criteria: We keep your personal data only for the duration necessary to provide the services you have subscribed to, taking into account in particular the following criteria:

  • The nature and purpose of the processing in question;
  • The categories of data processed;
  • The applicable civil and criminal limitation periods;
  • The applicable contractual provisions;
  • Industry standards;
  • The recommendations of the National Commission for Information Technology and Civil Liberties (CNIL).

You may, at any time, request details on the specific retention periods of your data, by contacting us by email:privacy@hemodia.com.

b. Applications: Your data is kept for the duration necessary to complete the recruitment process. At the end of this process:

If you are hired by our Company, the data relating to your application will be included in your professional file. You will then be provided with information on the processing of your data in your capacity as an employee, in particular on the applicable retention periods. 

  • If your application is refused, your data will be kept for three months to allow us to answer any questions you may have about the reasons that led us to this decision.
  • After obtaining your consent, if applicable, your data will be stored in a CV database in order to offer you any new job offer corresponding to your profile, for a period of two years.
  • Regardless of the type of application, once this period has passed, we will contact you to determine whether you wish your profile to be retained and, if applicable, to allow you to update it.
  • As previously indicated, we may archive your data, for the purposes of retaining evidence, during the applicable civil and criminal limitation periods.

8. What are your rights with regard to your personal data?

Your rights regarding the processing of your personal data include those mentioned below. These rights may apply to your situation depending on the circumstances. For example, the right to withdraw your consent will not apply where the processing is not based on your consent. These rights are as follows:

  • The right to ask us for:
  • access to your personal data and information about our processing of it (“right of access”);
  • to correct or complete your personal data if it is inaccurate (“right of rectification”);
  • the erasure of your personal data (“right to be forgotten”);
  • a limitation of the processing of your personal data (“right to limitation”);
  • The right to object to the processing of your personal data by our company (“right to object”);
  • The right to request your personal data in a usable electronic format and/or the transmission of such data to another organisation (”the right to data portability”);
  • The right to define guidelines for the retention, erasure and communication of your personal data after your death (“post-death guidelines”);
  • The right to withdraw your consent to the processing of your data to the extent that the processing is based on it. In this case, the lawfulness of the processing carried out before the withdrawal of consent will not be called into question.

If you wish to exercise your rights, please contact us by email at the address [adresse de contact RGPD à définir]

You also have the right to file a complaint with the National Commission for Information Technology and Civil Liberties (CNIL), whose website can be consulted at the following address: www.cnil.fr.

9. Where is your personal data processed?

Your personal data is hosted on our internal servers in France. 

Some tools and systems that we use also involve data processing on outsourced Cloud servers in countries outside the EU (such as the United States) with companies with which the transfer of data is protected by the signature of standard contractual clauses or the application of an adequacy decision by the European Commission.

10. Cookies and trackers 

A "cookie" is a small information file placed on the browser of the user of the website.

Hemodia uses cookies on this Website, in particular to collect information on searches carried out, pages visited and hyperlinks on which the user has clicked. Cookies also allow you to save your choice when you first connect to the website, to indicate whether you are a health professional.

These cookies are considered strictly necessary for the operation of the website and are not subject to the prior consent of the user. They are listed in the table below:

 

NamePurpose
_pk_id (Matomo)Audience measurement
_pk_ses (Matomo)Audience measurement
  

 

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